Tailor Shop

Invoices and payments

Raise an invoice from an order, record deposits and part payments against it, mark it settled, and send the client a PDF.

Available on

iPhone
iPhone Duo
iPad
Android
Tailor Shop feature

Last updated October 21, 2026

The Tailor Shop tools described here are on iPhone, iPad and Android. On iPad the tabs are a sidebar on the left, and on Android the tabs are a bar along the bottom of a phone and a rail down the left on a tablet. On iPhone Duo, opened, the list sits beside the page, the tabs sit behind the sidebar button at the top left and the bar buttons move to a strip on the right; closed, it works like an iPhone with the buttons and the four tabs in a strip on the right. Invoices is the fourth tab of the four-tab bar, and every invoice is raised from an order, so it helps to read the orders guide first.

How to find an invoice and read the list

The Invoices tab lists every invoice, newest first, with the client, the order number, the invoice number and the money. The large figure on each row is the balance still owed, and the smaller figure beside it is the invoice total, so a settled invoice reads zero. An orange Unpaid badge carries the due date and a green Paid badge means the invoice has been marked settled.

The three chips under the title filter the list. Unpaid leaves only the invoices with money still owing, Paid leaves the settled ones, and All restores the list. Tap any row to open the invoice with its line items, totals, deposit, payments and balance.

Invoices screen with the title Invoices, a round plus button at the top right and All, Unpaid and Paid filter chips with All selected in gold. Six invoice cards follow, for Olivia Bennett, Marcus Reed, Priya Raman, James Whitaker, Grace Chen and Amara Okonkwo, each with the client's figure, the order and invoice numbers and the balance; five carry an orange Unpaid badge with a due date and the last a green Paid badge. The Clients, Orders, Schedule and Invoices tab bar floats at the bottom. — The large figure on a row is what the client still owes, not the invoice total.

The large figure on a row is what the client still owes, not the invoice total.

How to create an invoice from an order

Open the order and tap Create invoice on the payment card, to the right of the Unpaid badge. The editor opens already built from the order: the work appears as line items with their quantity and unit price, your shop tax rate is filled in, any deposit taken with the order is carried across, and the summary keeps a running subtotal, tax, deposit and balance due.

Open the order you want to bill and tap Create invoice on its payment card.
Check the line items, and use Add line item for anything the order did not cover.
Set the tax percentage, the deposit already paid and the due date if they need changing.
Save the invoice with the checkmark at the top right. The invoice takes the next number, and the order’s payment card switches to View invoice. On iPhone and iPad the editor closes straight back to the order.

New Invoice screen with a Back button at the top left and a navy round Save button with a check mark at the top right. The Line Items card lists Bodice take-in, 3 cm each side seam, quantity 1 at $120.00, and Hem shortening, with horsehair braid, quantity 1 at $65.00, followed by an Add line item row, a Totals card with Tax % 8, Deposit paid $60.00 and a due date of Oct 21, 2026, and the start of the Summary with a subtotal of $185.00. — The new invoice starts from the order, carrying the line items, tax rate and deposit.

The new invoice starts from the order, carrying the line items, tax rate and deposit.

The finished invoice carries your business details, the line items and the balance owed.

How to start an invoice from the Invoices tab

The plus button at the top right of the Invoices tab asks which order you are billing, because an invoice always belongs to an order. The sheet lists every order with a search field, whether it has been billed or not.

On Android the same action is a labelled New invoice button, a gold floating button at the bottom right of the Invoices tab, which shrinks to a plus while the list scrolls. On an Android tablet it sits at the top of the navigation rail.

An order can carry only one invoice. Pick an order that has already been billed and the app opens the existing invoice rather than starting a second one.

Choose an order sheet with a round Close button marked with a cross at the top left, the title Choose an order, a Search orders field and eight orders listed newest first: Olivia Bennett's Charcoal wool wedding suit with waistcoat, Amara Okonkwo, Grace Chen, James Whitaker, Valentina Rojas, Priya Raman, Marcus Reed and Olivia Bennett's Linen coat dress, each with the garment under the name and the order number on the right. — The plus button on the Invoices tab asks which order you are billing.

The plus button on the Invoices tab asks which order you are billing.

How to change what is on an invoice

Open the invoice and tap the pencil at the top right, or on Android tap the three dots and choose Edit. On iPhone and iPad the pencil greys out once the invoice is paid in full. The editor holds the line items, the tax percentage, the deposit and the due date. Change a quantity or a unit price and the line total, the subtotal, the tax and the balance due all recalculate as you type. To remove a line, swipe left across its row and tap Delete.

Saving the invoice also rewrites the total on the order it came from, so the order, the Orders dashboard and the invoice always agree.

How to record a payment

Payments live on their own card below the invoice. Record payment opens a short form for the amount, the date and how the client paid: cash, bank transfer, mobile money or other. The remaining balance is printed under the fields so you can see what is left before you confirm.

Scroll to the Payments card and tap Record payment.
Type the amount. Anything larger than the remaining balance is refused when you confirm.
Set the date and the method.
Tap the tick at the top right. The payment appears in the totals block and in the Payments card, and the balance due drops by the amount paid.

On Android, Record payment is a bottom sheet with a gold OK button at its foot instead of a tick at the top right, and it refuses an amount larger than the remaining balance the same way.

Repeat that for each instalment. Every payment is kept as its own line with its date and method. The deposit is not one of those lines: it was taken with the order, so it shows as its own green line in the totals and counts towards paid to date.

Record Payment sheet with a round Close button marked with a cross at the top left and a navy round confirm button with a check mark at the top right. The Payment card holds an empty Amount field with a dollar sign, the date Oct 21, 2026 and the method Cash, with Remaining balance: $156.00 underneath, then an empty optional Note field. — Record payment asks for the amount, the date and how the client paid.

Record payment asks for the amount, the date and how the client paid.

Invoice INV-7 scrolled to its totals: subtotal $200.00, tax $16.00 and three green deductions, the $60.00 deposit, a $50.00 cash payment and a $6.50 mobile money payment, leaving a Balance Due of $99.50. Below the payment details and footer the Payments card reads Paid to date: $116.50 and lists the deposit, the Oct 21, 2026 cash payment of $50.00 and the Oct 21, 2026 mobile money payment of $6.50 above the gold Record payment button, followed by the Mark as paid card. — Part payments can be recorded as often as you like, each kept as its own line.

Part payments can be recorded as often as you like, each kept as its own line.

How to mark an invoice paid

Paying an invoice down to zero settles it. When a payment clears the balance, the invoice is stamped paid in full, the Mark as paid switch at the foot of the invoice turns on, Record payment greys out and the invoice moves to the Paid filter.

The switch also settles an invoice by hand. On an invoice that still has a balance it asks you to confirm, then logs the outstanding amount as a payment dated today, so the payments list stays complete, and marks the invoice paid in full.

Invoice INV-2 scrolled to its totals under a top bar with Back, the title Invoice, Share, a greyed-out Edit pencil and More: a $320.00 deposit, a $250.00 cash payment and a $121.20 Other payment dated Oct 21 deducted in green, and a Balance Due of $0.00 with a green PAID IN FULL stamp. Below the footer the Payments card reads Paid to date: $691.20 with a new Oct 21, 2026 Other row of $121.20 labelled Marked as paid above a greyed out Record payment button, and the Mark as paid switch is on with the note Switch off to reopen this invoice for more work. — The switch logs the outstanding amount as a payment and stamps the invoice paid in full.

The switch logs the outstanding amount as a payment and stamps the invoice paid in full.

To reopen a paid invoice for more work, switch Mark as paid off. The app asks whether to remove the payment it logged, which brings the balance back, or keep it, for when the client has paid and you are adding work. Cancel leaves the invoice paid.

Show these screens on

iPhone iPhone Duo iPad

Invoice INV-2 dimmed behind an alert titled Reopen this invoice?, explaining that it was marked paid with a logged payment of $121.20 and offering three buttons: Remove logged payment in red, Keep payment and Cancel. The PAID IN FULL stamp and the Mark as paid switch, now off, show behind the alert. — Switch Mark as paid off to reopen an invoice, with or without the payment it logged.

Switch Mark as paid off to reopen an invoice, with or without the payment it logged.

What is printed on an invoice

An invoice reads like a letterhead document, on screen and in the PDF. Your logo, business name, tagline, address, phone number and email sit at the top, and the client, the invoice number and the dates sit below them. The line items, the totals, your payment details and a footer with your website and social handles follow.

The line items are a table with Description, Qty, Each and Amount columns. On a phone the invoice on screen shows a compact row instead, with the quantity and unit price written as “qty × each” under the item name, and that second line is hidden when the quantity is 1. Your payment details print in larger type on a pale panel, so a client can read the account number without squinting. The footer comes from the Online section of your business profile, and a platform you leave blank is skipped.

Your website and social handles print at the bottom of every invoice.

How to send an invoice to a client

The Share button at the top right of an invoice, a square with an arrow, builds a printable PDF and hands it to the share sheet, where you can save it to Files, print it, or send it through any app on your phone. The gold Send via WhatsApp button at the top of the invoice opens a message to the client instead.

On Android, PDF and Send via WhatsApp sit in a bar pinned above the tab bar, and PDF, like the share icon in the invoice’s top bar, opens the Android share sheet, where you can print the invoice, save it or send it through any app on your phone.

The PDF follows the invoice on screen. It carries your logo, business name, tagline, address, phone number and email from your business profile, the client’s details, every line item in a Description, Qty, Each and Amount table, the subtotal, tax, deposit and payments, the balance due, the payment details and terms you set in App Settings, and a footer with your website and social handles. A short invoice fits one page. A longer one continues onto a second page, with even margins on every page and the table header repeated at the top of the second.

Which currency the amounts are in

The currency comes from App Settings, under Tailor Shop, and applies to the whole shop at once. Changing the currency relabels existing amounts and does not convert them, on every invoice and on the PDF alike. The figures stay as they are and only the symbol changes, so set the currency once when you set up the shop. Amounts use the currency’s own symbol, such as ₦, GH₵ or Ksh, whatever language your phone is set to.