Tailor Shop

Invoices and payments

Raise an invoice from an order, record deposits and part payments against it, mark it settled, and send the client a one page PDF.

Available on

iPhone
Android version in development
Tailor Shop feature

Last updated September 10, 2026

The Tailor Shop tools described here are on iPhone today, and the Android version is in development. Invoices is the fourth tab of the four-tab bar, and every invoice is raised from an order, so it helps to read the orders guide first.

How to find an invoice and read the list

The Invoices tab lists every invoice, newest first, with the client, the order number, the invoice number and the money. The large figure on each row is the balance still owed, and the smaller figure beside it is the invoice total, so a settled invoice reads zero. An orange Unpaid badge carries the due date and a green Paid badge means the invoice has been marked settled.

The three chips under the title filter the list. Unpaid leaves only the invoices with money still owing, Paid leaves the settled ones, and All restores the list. Tap any row to open the invoice with its line items, totals, deposit, payments and balance.

Invoices list showing six invoices for Amara Okonkwo, Kwame Mensah, Priya Raman, Yusuf Demir, Mei Ling Chow and Ingrid Halvorsen, each row giving the balance still owed against the invoice total, five with an orange Unpaid badge and one with a green Paid badge. — The large figure on a row is what the client still owes, not the invoice total.

The large figure on a row is what the client still owes, not the invoice total.

How to create an invoice from an order

Open the order and tap Create invoice on the payment card, to the right of the Unpaid badge. The editor opens already built from the order: the work appears as line items with their quantity and unit price, your shop tax rate is filled in, any deposit taken with the order is carried across, and the summary keeps a running subtotal, tax, deposit and balance due.

Open the order you want to bill and tap Create invoice on its payment card.
Check the line items, and use Add line item for anything the order did not cover.
Set the tax percentage, the deposit already paid and the due date if they need changing.
Tap Save. The invoice takes the next number, and the order’s payment card switches to View invoice.

New Invoice editor with two line items, Bodice take-in at 120 dollars and Hem shortening at 65 dollars, a tax field set to 8, a deposit paid field set to 60 and a due date. — The new invoice starts from the order, carrying the line items, tax rate and deposit.

The new invoice starts from the order, carrying the line items, tax rate and deposit.

Finished invoice for Valentina Rojas under the Meridian Bespoke Tailoring header, showing two line items, a subtotal of 185 dollars, 14 dollars 80 of tax, a deposit of 60 dollars deducted and a balance due of 139 dollars 80. — The finished invoice carries your business details, the line items and the balance owed.

The finished invoice carries your business details, the line items and the balance owed.

How to start an invoice from the Invoices tab

The plus button at the top right of the Invoices tab asks which order you are billing, because an invoice always belongs to an order. The sheet lists every order with a search field, whether it has been billed or not.

An order can carry only one invoice. Pick an order that has already been billed and the app opens the existing invoice rather than starting a second one.

Choose an order sheet with a search field and seven orders listed by client name, garment and order number. — The plus button on the Invoices tab asks which order you are billing.

The plus button on the Invoices tab asks which order you are billing.

How to change what is on an invoice

Open the invoice, tap the three dots at the top right and choose Edit. The editor holds the line items, the tax percentage, the deposit and the due date. Change a quantity or a unit price and the line total, the subtotal, the tax and the balance due all recalculate as you type. To remove a line, swipe left across its row and tap Delete.

Saving the invoice also rewrites the total on the order it came from, so the order, the Orders dashboard and the invoice always agree.

How to record a payment

Payments live on their own card below the invoice. Record payment opens a short form for the amount, the date and how the client paid: cash, bank transfer, mobile money or other. The remaining balance is printed under the fields so you can see what is left before you confirm.

Scroll to the Payments card and tap Record payment.
Type the amount. Anything larger than the remaining balance is refused when you confirm.
Set the date and the method.
Tap the tick at the top right. The payment appears in the totals block and in the Payments card, and the balance due drops by the amount paid.

Repeat that for each instalment. Every payment is kept as its own line with its date and method. The deposit is not one of those lines: it was taken with the order, so it shows as its own green line in the totals and counts towards paid to date.

Record Payment sheet with an amount field prefixed by a dollar sign, a date row, a method row set to Cash, a line reading remaining balance 156 dollars, and an optional note field. — Record payment asks for the amount, the date and how the client paid.

Record payment asks for the amount, the date and how the client paid.

Invoice for Valentina Rojas showing a deposit and two cash payments deducted in the totals block, with a balance due of 99 dollars 50. — Part payments can be recorded as often as you like, each kept as its own line.

Part payments can be recorded as often as you like, each kept as its own line.

How to mark an invoice paid

Paying an invoice down to zero does not settle it on its own. The Mark as paid switch at the foot of the invoice is a separate step, and until you flip it the invoice keeps its Unpaid badge and stays in the Unpaid filter.

The switch does more than stamp the page. On an invoice that still has a balance it logs the outstanding amount as a payment dated today, so the payments list stays complete, then marks the invoice paid in full.

Invoice for Mei Ling Chow stamped PAID IN FULL with a balance due of zero, and a new payment row for 121 dollars 20 labelled Marked as paid. — The switch logs the outstanding amount as a payment and stamps the invoice paid in full.

The switch logs the outstanding amount as a payment and stamps the invoice paid in full.

How to send an invoice to a client

The bar pinned to the foot of an invoice has two buttons. PDF builds a printable copy of the invoice and hands it to the iPhone share sheet, where you can save it to Files, print it, or send it through any app on your phone. Send via WhatsApp opens a message to the client instead.

The PDF is a single page whatever the invoice holds. It repeats the business name and tagline from your business profile, the client’s details, every line item, the subtotal, tax, deposit and payments, the balance due, and the payment details and terms you set in App Settings.

One page invoice for Kwame Mensah headed Meridian Bespoke Tailoring, listing three line items, a subtotal of 780 dollars, tax, a deposit and two payments deducted, a balance due of 192 dollars 40, and bank transfer details with the shop terms underneath.

Which currency the amounts are in

The currency comes from App Settings, under Tailor Shop, and applies to the whole shop at once. Changing it relabels every amount already stored, on existing invoices and on the PDF, and does not convert them. The figures stay as they are and only the symbol changes, so set the currency once when you set up the shop.