DRESS MEASUREMENT

Tailor Shop

Invoices and payments

Raise an invoice from an order, record deposits and part payments against it, mark it settled, and send the client a PDF.

Available on

  • iPhone
  • iPad
  • Android
  • Tailor Shop feature

The Tailor Shop tools described here are on iPhone, iPad and Android. On iPad the tabs are a sidebar on the left, and on Android the tabs are a bar along the bottom of a phone and a rail down the left on a tablet. Invoices is the fourth tab of the four-tab bar, and every invoice is raised from an order, so it helps to read the orders guide first.

How to find an invoice and read the list

The Invoices tab lists every invoice, newest first, with the client, the order number, the invoice number and the money. The large figure on each row is the balance still owed, and the smaller figure beside it is the invoice total, so a settled invoice reads zero. An orange Unpaid badge carries the due date and a green Paid badge means the invoice has been marked settled.

The three chips under the title filter the list. Unpaid leaves only the invoices with money still owing, Paid leaves the settled ones, and All restores the list. Tap any row to open the invoice with its line items, totals, deposit, payments and balance.

Show these screens on
Invoices list on the All filter, six rows for Olivia Bennett, Marcus Reed, Priya Raman, James Whitaker, Grace Chen and Amara Okonkwo, each opening with a small body figure in that client's skin tone and giving the balance still owed against the invoice total, five carrying an orange Unpaid badge with a due date and one a green Paid badge.
Invoices list beside a sidebar reading Clients, Orders, Schedule, Invoices and Settings, on the All filter, with six rows for Olivia Bennett, Marcus Reed, Priya Raman, James Whitaker, Grace Chen and Amara Okonkwo, each led by that client's own body figure in their skin tone and giving the balance still owed against the invoice total, five carrying an orange Unpaid badge with a due date and one a green Paid badge.
Invoices list with the gold All chip selected and six invoice cards, each with a small body figure, the client name, the order and invoice numbers, a Balance figure and the invoice total: Olivia Bennett, Marcus Reed, Priya Raman, James Whitaker and Grace Chen carry an orange UNPAID badge and a due date, and Amara Okonkwo's card is partly hidden behind a gold New invoice button at the bottom right.
Invoices screen in landscape: a navigation rail on the left with a gold plus button at the top and Invoices selected, a list column headed Invoices with the gold All chip selected and cards for Olivia Bennett, Marcus Reed, Priya Raman, James Whitaker and Grace Chen, each with a small body figure, an orange UNPAID badge, the order and invoice numbers, a due date, the balance and the total, Amara Okonkwo's card cut off at the bottom, and an empty detail pane on the right reading Select an invoice.
The large figure on a row is what the client still owes, not the invoice total.

How to create an invoice from an order

Open the order and tap Create invoice on the payment card, to the right of the Unpaid badge. The editor opens already built from the order: the work appears as line items with their quantity and unit price, your shop tax rate is filled in, any deposit taken with the order is carried across, and the summary keeps a running subtotal, tax, deposit and balance due.

  1. Open the order you want to bill and tap Create invoice on its payment card.
  2. Check the line items, and use Add line item for anything the order did not cover.
  3. Set the tax percentage, the deposit already paid and the due date if they need changing.
  4. Tap Save. The invoice takes the next number, and the order’s payment card switches to View invoice.
Show these screens on
New Invoice editor with two line items, Bodice take-in at 120 dollars and Hem shortening at 65 dollars, a tax field set to 8, a deposit paid field set to 60, a due date and a subtotal of 185 dollars.
New Invoice editor with two line items, Bodice take-in at 120 dollars and Hem shortening at 65 dollars, a tax field set to 8, a deposit paid field of 60 dollars, a due date of September 18 2026 and a summary reading subtotal 185 dollars, tax 14 dollars 80, deposit minus 60 dollars and balance due 139 dollars 80.
New Invoice editor with two line item cards, Bodice take-in, 3 cm each side seam, at 120 dollars and Hem shortening, with horsehair braid, at 65 dollars, each with quantity 1, up and down arrows and a red delete icon, then Add line item, a tax field set to 8, a deposit paid field of 60 dollars, a due date of September 25 2026, and the start of a Summary with Subtotal 185 dollars, Tax 14 dollars 80 and Deposit minus 60 dollars.
New Invoice editor with two line item cards, Bodice take-in, 3 cm each side seam, at 120 dollars and Hem shortening, with horsehair braid, at 65 dollars, each with quantity 1, up and down arrows and a red delete icon, then Add line item, a tax field set to 8, a deposit paid field of 60 dollars, a due date of September 25 2026, and a Summary of 185 dollars subtotal, 14 dollars 80 tax, a 60 dollar deposit and a balance due of 139 dollars 80.
The new invoice starts from the order, carrying the line items, tax rate and deposit.
Invoice INV-7 for Valentina Rojas under the Meridian Bespoke Tailoring header with the address 12 Thimble Row, Brooklyn, NY 11200, the phone number +1 555 0100 and the shop email address under the tagline and the square navy MB logo, showing two line items, Bodice take-in at 120 dollars and Hem shortening at 65 dollars, a subtotal of 185 dollars, 14 dollars 80 of tax, a deposit of 60 dollars deducted and a balance due of 139 dollars 80, with the payment details and the website and social footer below.
Invoice INV-7 for Valentina Rojas in the detail pane, with Orders highlighted in the sidebar, under the Meridian Bespoke Tailoring header with its address, phone and email and the square navy MB logo, showing two line items, Bodice take-in at 120 dollars and Hem shortening at 65 dollars, a subtotal of 185 dollars, 14 dollars 80 of tax, a deposit of 60 dollars deducted and a balance due of 139 dollars 80, the payment details and the website and social footer, with the Payments card and the Mark as paid row underneath.
Invoice INV-7 under the Meridian Bespoke Tailoring header with the tagline, the address 12 Thimble Row, Brooklyn, NY 11200, the phone number +1 555 0100 and the shop email address, and the square navy MB logo; billed to Valentina Rojas with her email and phone; Bodice take-in at 120 dollars and Hem shortening at 65 dollars on one row each, a subtotal of 185 dollars, 14 dollars 80 of tax, a 60 dollar deposit deducted in green and a balance due of 139 dollars 80, with the bank transfer and terms plate below and a PDF button and a gold Send via WhatsApp button pinned above the tab bar.
Invoice INV-7 for Valentina Rojas in portrait beside the navigation rail, under the Meridian Bespoke Tailoring header with the address 12 Thimble Row, Brooklyn, NY 11200, the phone number +1 555 0100 and the shop email address under the tagline and the navy and gold MB logo, listing Bodice take-in at 120 dollars and Hem shortening at 65 dollars as compact rows with no quantity line at quantity 1, a subtotal of 185 dollars, 14 dollars 80 of tax, a 60 dollar deposit deducted in green and a balance due of 139 dollars 80, the bank transfer and terms panel and a footer with the website and the Instagram, Facebook and TikTok handles, then a Payments card showing the deposit and a gold Record payment button, and a Mark as paid card, above a PDF button and a gold Send via WhatsApp button.
The finished invoice carries your business details, the line items and the balance owed.

How to start an invoice from the Invoices tab

The plus button at the top right of the Invoices tab asks which order you are billing, because an invoice always belongs to an order. The sheet lists every order with a search field, whether it has been billed or not.

On Android the same action is a labelled New invoice button, a gold floating button at the bottom right of the Invoices tab, which shrinks to a plus while the list scrolls. On an Android tablet it sits at the top of the navigation rail.

An order can carry only one invoice. Pick an order that has already been billed and the app opens the existing invoice rather than starting a second one.

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Choose an order sheet with a search field and seven orders listed by client name, garment and order number.
Choose an order card centred over the dimmed Invoices list, with a search field and seven orders listed by client name, garment and order number, newest first from Amara Okonkwo #1007 down to Olivia Bennett #1001.
Choose an order sheet with a close cross at the top right, a Search orders field and seven orders listed by client name and garment with the order number on the right: Amara Okonkwo, Grace Chen, James Whitaker, Valentina Rojas, Priya Raman, Marcus Reed and Olivia Bennett.
Choose an order sheet with a close X centred over the dimmed Invoices screen in landscape, with a Search orders field and seven orders listed by client name and garment with the order number on the right: Amara Okonkwo, Grace Chen, James Whitaker, Valentina Rojas, Priya Raman, Marcus Reed and Olivia Bennett.
The plus button on the Invoices tab asks which order you are billing.

How to change what is on an invoice

Open the invoice, tap the three dots at the top right and choose Edit. The editor holds the line items, the tax percentage, the deposit and the due date. Change a quantity or a unit price and the line total, the subtotal, the tax and the balance due all recalculate as you type. To remove a line, swipe left across its row and tap Delete.

Saving the invoice also rewrites the total on the order it came from, so the order, the Orders dashboard and the invoice always agree.

How to record a payment

Payments live on their own card below the invoice. Record payment opens a short form for the amount, the date and how the client paid: cash, bank transfer, mobile money or other. The remaining balance is printed under the fields so you can see what is left before you confirm.

  1. Scroll to the Payments card and tap Record payment.
  2. Type the amount. Anything larger than the remaining balance is refused when you confirm.
  3. Set the date and the method.
  4. Tap the tick at the top right. The payment appears in the totals block and in the Payments card, and the balance due drops by the amount paid.

On Android, Record payment is a bottom sheet with a gold OK button at its foot instead of a tick at the top right, and it refuses an amount larger than the remaining balance the same way.

Repeat that for each instalment. Every payment is kept as its own line with its date and method. The deposit is not one of those lines: it was taken with the order, so it shows as its own green line in the totals and counts towards paid to date.

Show these screens on
Record Payment sheet with an amount field prefixed by a dollar sign, a date row, a method row set to Cash, a line reading remaining balance 156 dollars, and an optional note field.
Record Payment card over the dimmed invoice, with an empty amount field prefixed by a dollar sign, a date row reading September 18 2026, a method row set to Cash, a line reading remaining balance 156 dollars and an optional note field.
Record Payment bottom sheet over the dimmed invoice INV-7, with an empty amount field prefixed by a dollar sign, a date of September 25 2026, a method of Cash, a line reading Remaining balance 156 dollars, an optional note field and a full-width gold OK button.
Record Payment bottom sheet over the dimmed INV-7 invoice, with an empty amount field prefixed by a dollar sign, a date of September 25 2026, a method of Cash, a line reading Remaining balance 156 dollars, an optional note field and a full-width gold OK button.
Record payment asks for the amount, the date and how the client paid.
Invoice INV-7 showing a deposit and two cash payments of 50 dollars and 6 dollars 50 deducted in the totals block, with a balance due of 99 dollars 50, and the Payments card below listing the deposit and both cash payments, paid to date 116 dollars 50.
Invoice INV-7 scrolled in the detail pane, showing a deposit and two cash payments of 50 dollars and 6 dollars 50 deducted in the totals block, a balance due of 99 dollars 50, the payment details and footer, and a Payments card reading paid to date 116 dollars 50 that lists the deposit and both instalments as separate lines, above the gold Record payment button and the Mark as paid row.
Invoice INV-7 showing Bodice take-in at 120 dollars and Hem shortening at 80 dollars, a subtotal of 200 dollars, 16 dollars of tax, the 60 dollar deposit and cash payments of 50 dollars and 6 dollars 50 deducted in green, a balance due of 99 dollars 50, the bank transfer and terms plate, the website and social handles footer, and the top of the Payments card with Paid to date 116 dollars 50.
Invoice INV-7 in portrait showing the 60 dollar deposit and cash payments of 50 dollars and 6 dollars 50 deducted in green in the totals block, a balance due of 99 dollars 50, the payment details panel and the website and social footer, and the Payments card headed Paid to date 116 dollars 50 listing the deposit and both cash rows, each with a red delete icon, above a gold Record payment button and the Mark as paid card.
Part payments can be recorded as often as you like, each kept as its own line.

How to mark an invoice paid

Paying an invoice down to zero does not settle it on its own. The Mark as paid switch at the foot of the invoice is a separate step, and until you flip it the invoice keeps its Unpaid badge and stays in the Unpaid filter.

The switch does more than stamp the page. On an invoice that still has a balance it logs the outstanding amount as a payment dated today, so the payments list stays complete, then marks the invoice paid in full.

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Invoice INV-2 stamped PAID IN FULL with a balance due of zero, a new Other row for 121 dollars 20 in the totals block, and in the Payments card a new payment row dated October 1 2026 for 121 dollars 20 labelled Marked as paid, with the Record payment button greyed out.
Invoice INV-2 stamped PAID IN FULL beside a balance due of zero dollars, with a new line reading Other, Oct 1, minus 121 dollars 20 in the totals block and a matching payment row dated Oct 1, 2026, Other, labelled Marked as paid in the Payments card, which reads paid to date 691 dollars 20, and the Record payment button now greyed out.
Invoice INV-2 for Grace Chen showing Evening dress at 520 dollars and Piping and frogging at 120 dollars, a subtotal of 640 dollars, 51 dollars 20 of tax, the 320 dollar deposit, a 250 dollar cash payment and a new Other payment of 121 dollars 20 deducted in green, a balance due of 0 dollars beside a green-outlined PAID IN FULL stamp, the bank transfer and terms plate, the website and social handles footer, and the top of the Payments card with Paid to date 691 dollars 20.
Invoice INV-2 for Grace Chen with a new green row, Other with today's date, minus 121 dollars 20, under the deposit and cash payment, a balance due of 0 dollars beside a green-outlined PAID IN FULL stamp, the payment details panel and the website and social footer, a third payment row Marked as paid in the Payments card with Paid to date 691 dollars 20 above a greyed Record payment button, and the Mark as paid switch on in green with the sub-label Switch off to reopen this invoice for more work.
The switch logs the outstanding amount as a payment and stamps the invoice paid in full.

What is printed on an invoice

An invoice reads like a letterhead document, on screen and in the PDF. Your logo, business name, tagline, address, phone number and email sit at the top, and the client, the invoice number and the dates sit below them. The line items, the totals, your payment details and a footer with your website and social handles follow.

The line items are a table with Description, Qty, Each and Amount columns. On a phone the invoice on screen shows a compact row instead, with the quantity and unit price written as “qty × each” under the item name, and that second line is hidden when the quantity is 1. Your payment details print in larger type on a pale panel, so a client can read the account number without squinting. The footer comes from the Online section of your business profile, and a platform you leave blank is skipped.

Show these screens on
Lower half of invoice INV-5 showing a balance due of 192 dollars 40, the bank transfer details and shop terms on a pale panel, and a footer reading meridianbespoke.com, the Instagram logo with @meridianbespoke, the Facebook logo with meridianbespoketailoring and the TikTok logo with @meridianbespoke, above the Payments card.
Invoice INV-5 scrolled in the detail pane beside the sidebar, from the Billed to block down through the line items and totals to the balance due of 192 dollars 40, the bank transfer details and shop terms on a pale panel, a footer reading meridianbespoke.com, the Instagram logo with @meridianbespoke, the Facebook logo with meridianbespoketailoring and the TikTok logo with @meridianbespoke, then the whole Payments card with the deposit, two instalments and a gold Record payment button, and the Mark as paid row with its switch off.
Lower half of invoice INV-5 with the last bank transfer payment row at the top, a balance due of 192 dollars 40, a pale plate with the bank transfer details, cash and mobile money note and the shop terms, then a hairline and a centred two-line footer reading meridianbespoke.com, @meridianbespoke with the Instagram logo, meridianbespoketailoring with the Facebook logo and @meridianbespoke with the TikTok logo, above the Payments card listing the deposit and two instalments and a gold Record payment button.
Landscape list-detail view with the invoice list on the left and Marcus Reed outlined, and on the right the lower half of invoice INV-5: the cash and bank transfer rows, a balance due of 192 dollars 40, the bank transfer details and shop terms on a pale panel, and a one line footer reading meridianbespoke.com, the Instagram logo with @meridianbespoke, the Facebook logo with meridianbespoketailoring and the TikTok logo with @meridianbespoke, above the Payments card with paid to date 650 dollars, the 300 dollar deposit taken with the order, a 200 dollar cash first instalment and a 150 dollar bank transfer second instalment, and a gold Record payment button.
Your website and social handles print at the bottom of every invoice.

How to send an invoice to a client

The bar pinned to the foot of an invoice has two buttons. PDF builds a printable copy of the invoice and hands it to the share sheet, where you can save it to Files, print it, or send it through any app on your phone. Send via WhatsApp opens a message to the client instead.

On Android, PDF and a share icon in the invoice’s top bar both open the Android share sheet instead, where you can print the invoice, save it or send it through any app on your phone.

The PDF follows the invoice on screen. It carries your logo, business name, tagline, address, phone number and email from your business profile, the client’s details, every line item in a Description, Qty, Each and Amount table, the subtotal, tax, deposit and payments, the balance due, the payment details and terms you set in App Settings, and a footer with your website and social handles. A short invoice fits one page. A longer one continues onto a second page, with even margins on every page and the table header repeated at the top of the second.

One page invoice for Marcus Reed, set inside even page margins, headed Meridian Bespoke Tailoring with the shop's address, phone and email and the square navy MB logo, a table with Description, Qty, Each and Amount columns listing a tuxedo jacket, trousers and two silk bow tie and cummerbund sets, a subtotal of 780 dollars, 62 dollars 40 of tax, a deposit and two payments deducted, a balance due of 192 dollars 40, bank transfer details with the shop terms, and a footer with the website and Instagram, Facebook and TikTok handles.

Which currency the amounts are in

The currency comes from App Settings, under Tailor Shop, and applies to the whole shop at once. Changing it relabels every amount already stored, on existing invoices and on the PDF, and does not convert them. The figures stay as they are and only the symbol changes, so set the currency once when you set up the shop. Amounts use the currency’s own symbol, such as ₦, GH₵ or Ksh, whatever language your phone is set to.